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What Is a Suspense Account?

suspense account

There are several best practices that can be applied to the use of a First, regularly review the items in the account, with the objective of shifting transactions into their appropriate accounts as soon as possible. Accordingly, there should be a daily measurement of the balance in the suspense account, which the controller uses as the trigger for ongoing investigations. Finally, all suspense account items should be researched and eliminated by the end of the fiscal year. Otherwise, a company is issuing financial statements that contain unidentified transactions, and which are therefore incorrect.

suspense account

But a business has to record every transaction, in such cases the use of a suspense account is recommended. The most important point to understand is that transactions are recorded in the suspense account only temporarily and need to be relocated to their correct permanent accounts as soon as possible. Whether intentional or accidental, partial payments can be tricky to match up to invoices.

suspense account

In balance sheet terms, a is not ideal, as it can prevent you from accurately balancing the books. However, in your day-to-day business activities, using a suspense account in accounting is much like placing a document on a “to file” pile. In mortgage servicing, the servicer can use a suspense account to park funds temporarily if a borrower has made only a partial payment for that month.

These potentially incorrect financial transactions are either initially recorded in the, or moved from the general ledger into the suspense account. A suspense account is a temporary holding account used to record financial transactions that have questions around their accuracy and validity. When you record uncertain transactions in permanent accounts, you might have incorrect balances. Suspense accounts help you avoid recording transactions in the wrong accounts. You also avoid failing to record a transaction because of missing information. When you receive the full payment from the customer, debit $50 to the suspense account.

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When the proper account is determined, the amount will be moved from the suspense account to the proper account. It can also be used when there is a difference between the debit and credit side of a closing or trial balance, as a holding area until the reason for error is located and corrected. Suspense accounts are temporarily classified as a balance sheet account, usually under the heading of current assets or current liabilities depending on the normal balance. Consequently at the end of each accounting period the business carries out a suspense account reconciliation.

suspense account

A customer paid $1,000 in cash without specifying which invoice the payment relates to. The suspense account can hold the difference that led to the trial balance not balancing until the discrepancy is rectified. The unclassified transactions temporarily “parked” in this account are a “suspense” that we need to investigate and relocate into their correct accounts accordingly. At times, all the required details for a particular transaction are not available but it still needs to be recorded in order to keep the accounting books updated.

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A suspense account could also be a liability if it holds accounts payables that you don’t know how to classify. Eventually, you allocate entries in the suspense account to a permanent account. When you open an accounting suspense account, the transaction is considered in suspense. This keeps uncategorized transactions separate from categorized transactions. A suspense account is an account temporarily used in general ledger to carry doubtful amounts which can either be a payment or a receipt. As cash has been received, an accounting entry will be recorded in the suspense account until the information regarding which invoice the payment is for is provided.

  • One important use of a suspense account is to bring the trial balance into agreement.
  • You can hold them in a suspense account until you know which account they should move to.
  • Once the accounting staff investigates and clarifies the purpose of this type of transaction, it shifts the transaction out of the suspense account and into the correct account(s).
  • It is used only because a proper account for a particular transaction couldn’t be determined at the time when the transaction was recorded.
  • Suspense accounts, however, are more typically used when there is some question about the transaction that needs to be resolved.






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