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6 Tips For Teams Working Across Different Time Zones

You may feel anxious to attend each meeting you are invited to as a dedicated worker who lives far away from your organization’s headquarters. Such split shifts might look like a less practical answer, as they might interrupt employees’ work-life balance. Nonetheless, with thorough planning, anything can be accomplished and made to benefit every team member in the best manner. By doing all of that, you are setting the ground for a clear communication flow, which will leave no room for speculation.

  • Using project management tools can help offer higher team accountability and enable a smooth flow of information to the extent that the time zone and physical differences become irrelevant.
  • Eventually, you and your counterparts will build a clear, mutual understanding of each other’s availability to set a solid base for future collaborations.
  • Adopting an official time zone means everyone will set and communicate meetings or deadlines with the same time zone, regardless of where they’re located.
  • It’s a good practice to schedule the meetings only for the exchange of information that can’t be communicated over a team chat app, a document, an email, or a memo.

When working on a report, for example, globally distributed teammates won’t necessarily have the opportunity to ping a coworker and get the missing info right away. This is why it’s paramount to keep detailed written records of all the processes and projects. Also, ensure every person involved has the right admin access to avoid late-night calls, hold-ups, and rescheduling. Teams employing a globally distributed workforce should pay special attention to learning and optimizing for different cultural specifics. Your employees’ communication styles, collaboration methods, and work schedules are largely impacted by their cultural, religious, and ethnic backgrounds. Consider making a record of all culture-specific holidays to make sure no meetings or group work sessions are scheduled around those dates.

Learn your coworkers’ schedules.

Teach your remote team to be flexible about time, though, and everyone’s lives will be easier. Plus, you’ll be able to hire the best people from anywhere around the globe. For an even simpler way to see what time it is around the world, check out Every Time Zone.

By setting a clear expectation that communication won’t happen in real-time, you can take the pressure of people in different time zones to be “on-call”. As the world is moving toward a fully distributed work model, there’s still plenty of value in in-person team meetups. While the digital workspace can perfectly support all the work processes, the social component takes the biggest hit in organizations promoting a remote-first work culture. To help your distributed workforce connect, consider facilitating live meetups when possible.

Establish Everyone’s Time Zone and Preferred Work Hours

The best way to keep things going well is to be occupied and busy only 80-90% of your working hours so that you have enough time to plan, think, organize and breathe. We’re constantly sharing what’s going on with our lives and schedules, whether we’re popping out to grab some tacos at lunch or spending the next 4 months in Costa Rica. We’re Himalayas, a remote job board, that is focused on providing the best experience for remote job seekers and employers. If you are receiving information, always assume the person has good intent. One of the first mistakes you may make when working remotely from home is to allow all of your favorite (or least favorite) items in the house to distract you.

With over 400 remote employees spread across 30 countries, Zapier is one of the largest fully remote companies. They know what they’re doing and write great guides on how to get the most out of remote work. While it may seem strange to let people work at all times of the day, you’re already going to be doing that indirectly by working across time zones. The Head of Remote position sits on the organization’s leadership team and is responsible for building and maintaining remote company culture and employee experience.


She faces a bashing because she is famous and stands out,” Takahashi said. There was plenty of evidence at the concert of the unique cultural phenomenon that is the Swift-Kelce relationship, a nexus of professional football and the huge star power of Swift. In addition to people wearing sequined dresses celebrating Swift, there were Kelce jerseys and hats and other Chiefs gear. It’s so romantic,” said office worker Hitomi Takahashi, 29, who bought matching Taylor Swift sweatshirts with her friend and was taking photos just outside the Tokyo Dome. Representatives for Swift and VistaJet, the world’s only global private aviation company, did not immediately respond to AP’s request for comment.

  • Therefore, team members working across borders and time zones may become the norm soon.
  • A lot of people work from home – 59% of U.S. workers who say their jobs can be performed from home do so all or most of the time – and that comes with many benefits for employers and employees alike.
  • I know personally, I sometimes like to get stuck in at various points in my day for focused work without too many distractions.
  • If your company has remote workers all over the world, it’s wise to be aware of the cultural norms and traditions of the countries in which they work.

Consider everyone’s time zone when setting meeting times and try rotating times if needed. If it’s not possible to make meeting times fair for everyone, your best bet could be to rotate the start time so that the same people aren’t inconvenienced every time. Certain etiquette should also be followed in terms of communication while Unless there’s an urgent situation, employees should avoid contacting colleagues when they’re outside of their working hours.

Uninterrupted workflow for the remote company

Ideally, your company will set up Google Drive, Dropbox, or whatever file-sharing system you use so files are automatically accessible to the entire company. If they can’t access the file, they’ll have to wait for you to be online again. The need to be online at specific hours on specific days means people don’t have control over the structure of their workdays, and never-ending meetings can force people to work longer hours to get work done. This is why study after study after study has shown remote workers to be more productive than their in-office colleagues.

Maybe you’re headquartered in Sydney but work with contractors around the globe. Or maybe you’re fully distributed, with teammates on every continent around the world. Running a small business means you have a lot on your plate – especially when you’re trying to figure out the best way to hire a dispersed workforce and work across time zones. Handing the headache over to a professional employer organization (PEO), like ExtensisHR, can help. Team members working in different time zones are also able to communicate with each other, getting to know each other’s times and their productive hours as well.






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